GDPR, Data Security, Privacy, Cookies
To Opt In/Opt Out of the services as explained below, please complete the attached form and return it to the surgery.
Opt In/Opt Out
General Data Protection Regulation (GDPR)
Under the Data Protection Act, we have a legal duty to protect any information we collect from you. We use leading technologies and encryption software to safeguard your data and keep strict security standards to prevent any unauthorised access to it. A new act, the General Data Protection Regulation (GDPR), comes into force on Friday 25th May 2018.
GDPR is a new piece of legislation that will supersede the Data Protection Act. It will not only apply to the UK and EU, it covers anywhere in the world in which data about EU citizens is processed.
The GDPR is similar to the Data Protection Act (DPA) 1998 (which the practice already complies with) but strengthens many of the DPA’s principles.
We have a named Data Protection Officer and Caldicott Guardian in place, as we always have, and details of both of these are contained in our Privacy Notices.
You will find links below to general GDPR information documents, our Privacy Notices and also a form for you to complete should you wish to access to your medical record. We continue to work on a further documentation, which we expect to complete by the end of June 2018.
Click on the links below to read each document:
GDPR Patient leaflet
Southwood Practice - How we use your medical records.
Privacy Notice - Direct care.
Privacy Notice - NHS Digital
Privacy Notice - National Screening programmes
Privacy Notice - Public Health
Privacy Notice - Legal requirements to share data.
Privacy Notice - Audits and Medical Research.
General Privacy Notice.
Request for Access to Medical Records SARS.
The GDPR regulation is very new and is certain to change and evolve over the next 12 months so please do please keep returning to this page to see any changes.
National Data Opt Out Programme
NHS England are introducing a new tool that patients can use to opt out of their confidential patient information being used for reasons other than their individual care and treatment. It will be secure and accessible and will be available from 25 May 2018.
You can read more about this national programme by clicking here.
Changes to our policy
What information do we collect on the web site?
This privacy statement only covers Southwood Practice website. It does not cover all sites that can be linked to from this site, so you should always be aware when you are moving to another site and read the privacy statement on that site.
From time to time on this web site, you may be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services.
By entering your details in the fields requested, you enable Southwood Practice and its service providers to provide you with the services you select. Any information you provide to The Border Practice will only be used by us, our agents and service providers and will not be disclosed unless we are obliged or permitted to by law to do so.
We will hold your personal information on our systems for as long as you use the service you have requested and remove it in the event that the purpose has been met or when you no longer wish to continue your subscription.
This site has security measures in place to protect the loss and alteration of information under our control.
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
Enabling a service to recognise your device so you don’t have to give the same information several times during one task
Recognising that you may already have given a username and password so you don’t need to do it for every web page requested
Measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast.
You can manage these small files yourself through your browser setting.
We use the following cookies on our website –
Cookie: Google Analytics
Name: _utma, _utmb, _utmc, _utmz, GAPS, LSID, LSOSID, OTZ
Purpose: These cookies are used to collect information about how visitors use our site, which we use to help improve it. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. These cookies may also be identified as originating from england.nhs.uk More information about Google cookies.
Cookie: www.google.com (Google embedded search)
Name: __utmx, __utmxx, APISID, HSID, NID, PREF, SAPISID, SID, SSID
Purpose: These cookies are used to collect information about how visitors use our site, which we use to help improve it. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited and what they have searched for. More information about Google cookies.
We want to provide interesting and engaging content on our website. On a number of pages we use ‘plug ins’ or embedded media. For example, we embed YouTube videos in many pages. We also provide links to share content with popular social media sites such as LinkedIn, Facebook and Twitter.
The suppliers of these services may also set cookies on your device when you visit the pages where we have used this type of content. These are known as ‘third-party’ cookies. Third party cookies are delivered on behalf of their respective organisations and as such they may change their name and purpose from the cookies identified below, this is beyond the control of The Border Practice.
Name: PREF, VISITOR_INFO1_LIVE, use_hitbox
Purpose: To track visitor views, and to remember user preferences when viewing YouTube videos embedded in our website web pages. More information about YouTube cookies.
Name: guest_id, remember_checked, remember_checked_on, secure_sessions, twll
Purpose: To track visitor information and for security authentication. More information about Twitter cookies.
Name: csrftoken, L1e, visit, PHPSESSID
Purpose: To track visitor information and for security authentication. More information about LinkedIn cookies.
How to control and delete cookies
However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.
Please be aware that restricting cookies may impact on the functionality of our website.
If you wish to view your cookie code, just click on a cookie to open it. You’ll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie.
For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.